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Bring Your Own Device Strategies in the Workplace

04 January 2022

A Bring Your Own Device (BYOD) program can increase employee satisfaction, productivity, and efficiency. However, some BYOD strategies aren’t a good fit for a business or a particular type of organisation. This article will explore the five key steps you need to create a successful BYOD programme!

1. Identify Your Objectives

A Bring Your Own Device Policy UK can have many benefits, but it should align with your company’s objectives in order to offer genuine value. If your employees have varying tech abilities, for example, permitting them to use their own devices may increase confidence and efficiency and lead to financial gains for your business. Alternatively, if you want to introduce a permanent remote working arrangement, allowing staff to use their own devices may make operating from remote locations easier and more accessible.

Before you consider introducing new working strategies in the workplace, assess their benefits and drawbacks in relation to your company’s unique operations and goals. By doing so, you can determine whether BYOD strategies in the UK are suitable for your organisation and, if so, how to deploy them to maximise the benefits on offer.

2. Conduct a Risk Assessment

Despite some notable advantages, BYOD policies can carry a significant amount of risk. When you allow employees to use personal devices to access your company’s network, applications, and data, it presents a variety of security concerns. To ensure you have appropriate measures in place, it’s essential to conduct a comprehensive risk assessment before using a BYOD template to design a bespoke program for your organisation.

You’ll need to consider a wide range of issues when conducting this risk assessment, including the potential of devices being lost, accessed by unauthorised users, vulnerability to cyberattacks, and much, much more. To ensure your risk assessment is thorough, it can be beneficial to seek expert advice. Experienced IT consultants have the in-depth knowledge required to identify potential issues and solutions, which is why they can offer crucial support and guidance if you’re thinking about introducing a Bring Your Own Device policy UK.

3. Shape Your Policy

A free BYOD template is a great way to start designing your company’s program, but don’t overlook the importance of a custom approach. Every organisation is different, and your risk tolerance may differ from other businesses. By taking a bespoke approach to your BYOD policy, you can ensure that the program matches your company’s objectives and operations.

When shaping a BYOD policy, you’ll need to consider numerous issues, such as whether there will be any limits on what types of devices an employee can use for work purposes and whether personal devices will be subject to usage restrictions if they’re going to be used to access company networks.

You may want to allow employees to complete some tasks via personal devices but restrict other activities to company-issued equipment, for example. Additionally, you’ll need to decide what minimum standards must be met for personal devices to be eligible to join the BYOD program and whether all company data will be accessible via personal devices.

Here, your working practices will have a considerable impact on the viability of your proposed Bring Your Own Device policy UK. If staff routinely work with confidential information, restricting access to personal devices could make a BYOD policy ineffective, for example. Again, a custom approach and thorough risk assessments will help you to shape a BYOD strategy that works for your business.

4. Establish Security Requirements

As you assess BYOD advantages and disadvantages, the issue of data security and cyber security will be a top priority. Although there are many BYOD strategies in the UK, all of them focus heavily on security. Today’s companies must meet strict regulations when it comes to processing data, which means that any BYOD policy will need to facilitate data processes and procedures.

Before a personal device can be used as part of your company’s BYOD program, you may want to insist that company-approved security software is installed. Similarly, you may decide to introduce BYOD security procedures that require staff to report any suspected threats or issues immediately.

Furthermore, requiring two-factor authentication (2FA) or face recognition to access the personal device or particular apps might be a viable way of increasing device security and preventing unauthorised access to company data.

5. Maintenance and Troubleshooting

No matter what type of tech people are using, they’re bound to run into issues at some point or another. When employees first start using personal devices to access work applications and software, the risk of problems increases, which means they may require extra support from your IT helpdesk.

In addition to this, supporting employees in maintaining their devices can help to keep your BYOD security up to date. While staff may be lax when it comes to updating mobile security measures on their personal devices, this will need to be addressed and remedied as part of your BYOD policy.

Due to the increased need for IT support services, you may want to outsource this aspect of your operations to an experienced third party. This prevents existing in-house IT staff from being overburdened and ensures that you have the flexible resources you need to manage your new BYOD program.

Introducing BYOD Policies at Your Company

To implement BYOD strategies in the UK, you’ll need significant ‘buy-in’ from your employees. Some staff may be reluctant to share control of their devices with you, but their compliance and consent will be necessary if you want to maximise security.

However, introducing a workable BYOD strategy can be easier than it seems, particularly if you access expert advice and assistance. At FGD, we work with companies to create custom and roll out custom BYOD programs. By assessing your operations and your growth plans, we can devise, implement, and even manage your Bring Your Own Device policy.

To find out more or to create a BYOD strategy today, contact FGD now on +44 (0)330 390 7536 or email us at enquiries@fgd.co.uk.